6 Ways an Intranet Makes Migrating to Google Easier

Migrating to a new productivity suite like Google Workspace is a significant undertaking. Often, organizations will have other projects that are a priority–such as implementing a new intranet– but are hesitant to have them happen at the same time. They worry that it’s “too much” at once, that it will cause additional stress on employees, or that there will be confusion for project teams. And while these might seem like separate initiatives, and it may seem like doing one thing at a time is the best practice, aligning them can significantly enhance the overall success of both.

Let’s dive into some of the benefits of running a Google Workspace migration and intranet rollout simultaneously: 

Accelerate Best Practice Adoption

One of the biggest challenges during any major IT transition is ensuring that employees adopt new tools and processes effectively. But according to Harvard Business Review (HBR), the value of digital transformation lies not only in the adoption of new technologies but also in the organizational change it drives. An intranet is a base for organizational culture, knowledge, and collaboration; therefore, it’s a proper vessel to navigate changing tides.

By introducing an intranet platform like Happeo alongside your Workspace migration, you can significantly accelerate adoption of best practices. Happeo provides a centralized repository for all your organization's knowledge, making it easy for employees to find the information they need. 

By creating personalized workspaces within Happeo, you can tailor the platform to individual needs and preferences, increasing engagement and adoption. Happeo's AI-powered search capabilities help employees quickly find the information they need, regardless of where it's stored (Google Drive, Slack, email, etc.).

De-risk the Transition

A successful migration requires clear communication and a smooth transition for employees. Happeo can help de-risk the process by providing a single source of truth for all transition-related information. Happeo can also be used to communicate important updates, announcements, and FAQs related to the migration. 

By creating interactive knowledge base articles, you can provide step-by-step guidance and troubleshooting tips. Happeo's community forums allow employees to ask questions, share experiences, and collaborate with colleagues, fostering a sense of community and reducing anxiety.

Simplify File Management

One of the key benefits of Google Workspace is the ability to collaborate on documents in real-time. However, managing a large number of files and folders can become overwhelming. In fact, 91% of data professionals say that data quality issues hurt company performance. Happeo helps simplify file management by seamlessly integrating with Google Workspace, meaning your existing Drive files can easily be surfaced and prioritized within Happeo. 

And because of this seamless integration between Workspace and Happeo, it’s best to strategize Drive architecture with Happeo in mind from the start, rather than migrating to Workspace and then potentially needing to restructure Drive when rolling out an intranet solution. Finally, Happeo's AI-powered search can help employees quickly find the files they need, even if they don't remember the exact name or location.

Reduce Transition Fatigue

Migrating to a new productivity suite and implementing a new intranet platform can be a lot to absorb for employees. In a recent survey, 70% of people reported experiencing digital learning fatigue, which can cause physical and mental exhaustion. When organizations migrate to Google and helps employees through that transition with them only to be met with a new wave of transition with an intranet, it can cause software fatigue and result in lower willingness to engage and adopt.

By aligning these two projects, you can reduce transition fatigue and improve employee satisfaction. Happeo's seamless integration with Google Workspace wins again, because employees can work within a familiar environment. Happeo's user-friendly interface makes it easy to navigate and use. By tailoring Happeo to individual needs and preferences (Happeo’s myHub coming soon), you can create a more personalized and engaging experience.

Enhance Search and Discovery

One of the biggest challenges with Google Workspace is the ability to find information, with 1 day per week spent doing just that. It gets particularly worse if your files are disorganized or siloed across teams. Happeo can help in a couple of ways here:

• Happeo acts as a spotlight, surfacing and shining a light on the most important files. 
• Happeo improves discoverability by using AI-powered search to index and search content from Google Drive, Slack, email, and other sources. 
• Happeo understands the context of your content, allowing you to find information based on meaning, relevancy, and accuracy–not just keywords. 

Having this level of centralization during a huge migration like moving to Google Workspace can provide stability during a time of change. 

Enhance Content Accuracy 

Happeo’s Knowledge Engine can help mitigate headaches during a Google Workspace migration. As Drive files are organized and then leveraged in Happeo, Happeo can automatically pick up on knowledge gaps, alert in-house experts to fill the gaps, and even provide AI-powered writing assistance to create content for gap closing. 

Beyond that, Happeo can detect accuracy of answers and information, so as your organization migrates to Google Workspace, you can better gauge which content is high-quality, and which content needs to be improved for accuracy or retired completely. By the time the migration and intranet rollout are complete, you can have more confidence in the quality of your entire knowledge base. 

By strategically aligning your intranet platform implementation with your Google Workspace migration, you can streamline your digital transformation journey. Happeo, with its seamless integration and powerful features, is the ideal partner to help you navigate this complex process. 

Don't let two significant projects compete against one another when they are complimentary solutions. Instead, seize the opportunity to optimize your digital workspace and drive employee productivity. 

Request a customized demo today to learn how Happeo can help you achieve your goals.