Intranet CMS: the single platform to manage all your internal information

An intranet CMS is a web-based content management system. With an intranet CMS, organizations manage all internal communication and content creation in one platform, like creating, publishing, updating, sharing, and archiving. The advantage of an intranet CMS is that everyone in an organization can participate in the creation and management of information. Intranet content management systems are therefore a great way to boost internal communication and productivity.

CMS, or content management system, is the software organizations use to manage their digital content. CMSs are typically used to create, manage, and modify content on a website. A CMS simplifies the process of content creation, because users don’t need programming knowledge to create and share information.

Yes, intranets need a CMS in order to create, publish, update, share, and archive information. Without an intranet CMS, organizations would need to use several tools to manage their content. Traditionally, not all intranets employ a content management system, allowing only trained employees or IT departments to publish content. With the changing trend from top-down to dynamic communication, everyone in an organization should be able to create and share information. Hence, a successful intranet will also employ a CMS that lets everyone participate in information management like Happeo does.

Storing and managing information with an intranet CMS is safe when an integrated security solution is offered. It is important to understand that in general intranet CMSs can have a serious threat to a company's security. Threats can be caused by external and internal factors. Protecting intranet CMS data is therefore an important step in the planning and management of an intranet CMS. Most intranet CMSs use an integrated security solution that offers maximum protection. These solutions include a secure cloud infrastructure, a GDPR compliant system, an ISO 27001 Certification, a SSO Authentication, the restriction of sensitive information and the creation of an intranet usage policy.

In order to make the best use of a CMS intranet, you should know how to manage it so it serves you best. Follow these tips:

• Create the content.
  
  
• Make sure that content is up-to-date at all times. That means managing versions and optimizing it when needed.
  
  
• Assign community managers.
  
  
• Tag the content!
  
  
• Make sure you’re not the only one to follow these steps

Here’s a list of things you should consider before choosing a CMS intranet:

• Is it user-friendly?
  
  
• Does it let you search universally?
  
  
• Does it create a two-way communication flow?
  
  
• Will it integrate with the systems and apps that your organization already uses?
  
  
• Is it customizable?
  
  
• Can you distribute information in different formats?
  
  
• Can you set permissions?
  
  
• Can you track document history?

Happeo is the best CMS for intranets, as it allows organizations to store, distribute, and manage all kinds of information, regardless of its format or source. Happeo’s CMS intranet software is efficient, as it saves time while it reduces printing costs and breaks information silos.

By certifying with industry-accepted security standards, Happeo assures that the organization's most sensitive data is protected 24/7. All user data is stored securely in Google Cloud, so it benefits from Google Cloud's security model and world-scale infrastructure. Happeo has achieved the ISO 27001 certification and commits to GDPR compliance - both standards that help organizations to manage their information security. Happeo also offers SSO Authentication to prevent unauthorized users accessing sensitive company data, while allowing full convenience to your employees.

When choosing a CMS to best suit their business needs, organizations should know what issues they would be looking to solve by implementing one. Still, there are a few features to consider when choosing an intranet CMS:

Set up and ease-of-use

Our customers launch fast! With our average launch time of 6-8 weeks, Happeo beats the average launch time of 1.2 years. Your new digital solution is user friendly and can have multiple contributors , so it'll be set up in next to no time.

Universal and Federated Search

This is Happeo’s smart enterprise search. Team will have easier access to finding everything in your platform, Google Drive, OneDrive, and SharePoint, and third-party platforms. Browsing through different file formats and data sources has never been so much easier.

Employee directory

Search for an Employee in seconds through a single point of access. Synchronized with Google Workspace, this tool has a plethora of features to enhance the employee directory and search experience for team members in any organization type and size.

Social collaboration

Your epicenter of digital employee collaboration. Channels provide a secure, social and centralized place for employees to communicate and collaborate by posting messages, and commenting, liking, sharing, and tagging co-workers in them.

Knowledge sharing

One source of truth to create, share and manage all your organization's knowledge. In one centralized workspace, teams and their members stay in the loop, on-track and updated on any and every organizational development and digital resource.

Personalized experiences

Personalize and tailor your internet experience hassle free with no effort. Intranet pages can be designed by anyone without any coding knowledge with dynamic drag-and-drop and widget features. Design the page on your own. In your own way. In your own time.

Content lifecycle management

Automatically clear and keep up-to-date with your information. Here you’ll always deliver quality and relevant content to customers, where you're alerted of stale content that automatically goes into the archive when it’s obsolete.

Existing app and workplace integrations

Your-all-in-one digital workplace platform. The rich integration with Google Workspace and Microsoft 365 delivers a universal experience that'll centralize your files, streamline your communication and unify your team. Unite all your content, people and tools in one platform.

Analytics and reporting

Delve into data that’ll take the guesswork out of what your employees search for. Get an overview on a wealth of data from most-searched keywords to a comprehensive .CSV report and everything in between and boost engagement.

Mobile accessibility

Stay connected with teams on the go! Work from any device with mobile accessibility, with secure intranet access, the intranet app lets employees quickly and securely connect with colleagues with access to many intranet features.

Security

Built into the DNA of the product is security and trust. User data is stored securely with the platform having: ISO 27001 certification, full GDPR compliance and SSO authentication. Your data is safe with the added benefit of Google’s security model and infrastructure.

Document management and data storage

All this content has to be organized somewhere. When all of the information is stored in one central area, data is quickly accessible to intranet users.

Information publishing across the organization

Employees can create and contribute content easily, which opens up the doors of communication within your workplace. With a CMS intranet, your enterprise will see a decline in printing and paper costs, an increase in time efficiency and employee productivity, and an increase in controlled information sharing on a company-wide level.

Collaborative digital workplace

CMS intranets allow for collaboration, cooperation, and content access all in one digital workspace.